How to Write Clearly

1. Use words in their proper sense.

Write, not "His apparent guilt justified his friends in disowning him," but "his evident guilt." "Conscious" and "aware," "unnatural" and "supernatural," "transpire" and "occur," "circumstance" and "event," "reverse" and "converse," "eliminate" and "elicit," are often confused together.

This rule forbids the use of the same word in different senses. "It is in my power to refuse your request, and since I have power to do this, I may lawfully do it." Here the second "power" is used for "authority."

This rule also forbids the slovenly use of "nice," "awfully," "delicious," "glorious," &c. See (2). 2. Avoid exaggerations.

"The boundless plains in the heart of the empire furnished inexhaustible supplies of corn, that would have almost sufficed for twice the population."

Here "inexhaustible" is inconsistent with what follows. The words "unprecedented," "incalculable," "very," and "stupendous" are often used in the same loose way.

3. Avoid useless circumlocution and "fine writing."

"Her Majesty here partook of lunch." Write "lunched."

"Partook of" implies sharing, and is incorrect as well as lengthy.

So, do not use "apex" for "top," "species" for "kind," "individual" for "man," "assist" for "help," &c.

4. Be careful how you use the following words: "not ... and," "any," "only," "not ... or," "that." And. See below, "Or."

Any."I am not bound to receive any messenger that you send." Does this mean every, or a single? Use "every" or "a single."

Only is often used ambiguously for alone. "The rest help me to revenge myself; you only advise me to wait." This ought to mean, "you only advise, instead of helping;" but in similar sentences "you only" is often used for "you alone." But see 21.

Or.When "or" is preceded by a negative, as "I do not want butter or honey," "or" ought not, strictly speaking, to be used like "and," nor like "nor." The strict use of "not ... or" would be as follows:

"You say you don't want both butter and honeyyou want butter or honey; I, on the contrary, do not want butter or honeyI want them both."

Practically, however, this meaning is so rare, that "I don't want butter or honey" is regularly used for "I want neither butter nor honey." But where there is the slightest danger of ambiguity, it is desirable to use nor.

The same ambiguity attends "not ... and." "I do not see Thomas and John" is commonly used for "I see neither Thomas nor John;" but it might mean, "I do not see them bothI see only one of them."

That.The different uses of "that" produce much ambiguity, e.g. "I am so much surprised by this statement that I am desirous of resigning, that I scarcely know what reply to make." Here it is impossible to tell, till one has read past "resigning," whether the first "that" depends upon "so" or "statement." Write: "The statement that I am desirous of resigning surprises me so much that I scarcely know &c."

4 a. Be careful in the use of ambiguous words, e.g. "certain."

"Certain" is often used for "some," as in "Independently of his earnings, he has a certain property," where the meaning might be "unfailing."

Under this head may be mentioned the double use of words, such as "left" in the same form and sound, but different in meaning. Even where there is no obscurity, the juxtaposition of the same word twice used in two senses is inelegant, e.g. (Bain), "He turned to the left and left the room."

I have known the following slovenly sentence misunderstood: "Our object is that, with the aid of practice, we may sometime arrive at the point where we think eloquence in its most praiseworthy form to lie." "To lie" has been supposed to mean "to deceive."