How to Write Thank You Letters and Emails

Gifts, hospitality, help, encouragement, great service. All of these are special occasions for expressing gratitude to your friends, family, and colleagues at work.



Don’t miss these opportunities to cement relationships by forgetting to say thank you. And if you’re going to take the time to write a letter, note, or email, make it count.



Say something meaningful that comes from your heart—something that doesn’t sound like a pre-printed card or cliché that everyone else writes on such occasions.



Make your letter or note one that they’ll read more than once—and maybe even file away for years as a memento of your relationship and the occasion.



If you can’t find the right words to say “thank you” in a way to make the reader feel special, customize one from this professionally written collection of thank you letters, emails, and notes.



You’ll find thank you letter examples—and email models as well––for both personal and business situations:



Personal and Business Thank You Letters and Situations Included:

•Birthday Gifts

•Monetary Gifts

•Baby Shower Gifts

•Christmas Gifts

•Wedding Gifts

•Help––During Crisis

•Help––Arranging Events

•Help––Meeting Deadlines

•Help—Encouragement and Support

•Sympathy or Comforting Notes

•Jobs Well Done

•Good Deeds

•Shared Expertise

•Volunteering

•Honesty and Advice—Friend Honesty and Advice

•Honesty and Advice--Stranger

•Romantic Evenings

•Hospitality

•Visits

––To Coach or Gym Teacher

––To Private Instructor

––To Teacher

––To Babysitter

––To Neighbor for Watching Child

––To Clergy Service

––To Daycare Facility

––To Clergy

––To Counselor



•Service

––Medical Team

—Hotel Service

––Airline Service

––Rental Car Agency Service

––Technical Support Service

––Helpful Salesperson Service

––Safety Personnel Service

––Honest Mechanic

––Complimentary Services or Goods

––For Referrals

––For Business

––For Meetings

–– For Appointments



How to Use This Thank You Letter and Email Package?



You have two choices.

1. Download the PDF package and select the sample thank you letter you need. Then copy and paste it into Microsoft Word or any other word processor. Send it out.

2. Read samples to “get the flavor” of what the thank you letter or note should say. Then “pick and choose” sentences you like to use in composing your own thank you letter or note.

Total Number of Thank You Letters: 84

Total Number of Situations/Topics: 51



Award-winning author of 49 books published by Simon and Schuster/Pocket Books, Random House/Ballantine, McGraw-Hill, Wiley, Warner, and Thomas Nelson, Dianna Booher provides just the right words to express your thanks in a memorable note.